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Administrative Assistant to Operations

April 24, 2026

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Job Summary

Job Title: Administrative Assistant to Operations

Department: Operations

Reports To: Director of Operations

Location: 108 S Main St, Dieterich, IL 62424

Employment Type: Full-Time

We are seeking a proactive and highly organized Administrative Assistant to support our Operations team. This role goes beyond traditional administrative duties—we’re looking for a strategic partner and critical thinker who can anticipate needs, streamline processes, and help ensure the smooth day-to-day flow of operations.

The ideal candidate is detail-oriented, adaptable, and confident in managing multiple priorities while contributing ideas that improve efficiency and effectiveness.

Key Responsibilities

  • Provide comprehensive administrative support to the Operations department
  • Coordinate and manage calendars, meetings, and internal communications
  • Prepare reports, presentations, and operational documents
  • Assist in tracking projects, deadlines, and key deliverables
  • Identify opportunities to improve processes and workflows
  • Act as a liaison between departments to ensure alignment and follow-through
  • Maintain organized records, files, and documentation
  • Support budgeting, invoicing, and basic financial tracking as needed
  • Help plan and coordinate team meetings, events, and initiatives
  • Handle confidential information with professionalism and discretion
Location

Dieterich, IL

Schedule

Monday - Friday 8 - 4pm

Pay

$28-$30/hr

Benefits

Available Immediately:

  • Air Evac Membership
  • Paid Company Holidays (11 days)

Available 1st of the month, following date of hire:

  • Employer Paid Life Insurance: 2X annual salary
  • Group Health Insurance (BCBS)
    • Employer Contribution $750/mo.
  • Group Vision Insurance
  • Group Dental Insurance
  • Group Long-term Disability
  • Group Voluntary Life Insurance

Available after a 90-day introductory period:

  • Vacation 0 days, until after 1 year
  • Sick Time 32 hrs. – annually
  • Paid Time Off 40 hrs. – annually
  • Volunteer Time 16 hrs. – annually
  • Bereavement  24 hrs. – annually

Available after 6 months of employment and 500 hours worked:

  • 401k, Employer will match at a rate of 1.5, capping at a total of 9% match.
  • Examples:
    • If the employee contributes 3%, employer will contribute 4.5% for a total of 7.5%
    • If the employee contributes 6%, employer will contribute 9% for a total of 15%
    • If the employee contributes 7%, employer will contribute 9% for a total of 16%
    • Quarterly Enrollment: January 1st, April 1st, July 1st, October 1st
      • Must be employed 6 months before you can be enrolled and work 500 hours.
    • 100% vested after 6 years of employment
Licensing and Certification
  • Associate’s or Bachelor’s degree preferred (or equivalent experience)
  • 2+ years of administrative or operations support experience
  • Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
Knowledge, Skills & Abilities

Skills and Abilities:

  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • Proven ability to think critically and solve problems independently
  • High level of attention to detail and accuracy
  • Ability to manage multiple priorities in a fast-paced environment

Key Competencies:

  • Strategic thinking and initiative
  • Problem-solving mindset
  • Adaptability and flexibility
  • Strong follow-through and accountability
  • Professionalism and discretion
Work Environment and Physical Demands

Work Environment:

  • Primarily in a professional office environment at EJ Water Cooperative’s Dieterich location.
  • Routine use of standard office equipment such as computers, phones, printers, and copiers.
  • Regular interaction with both office and field staff.
  • Fast-paced environment requiring the ability to manage multiple priorities, adapt to changing needs, and maintain organization in a dynamic setting.
  • Occasional interruptions and shifting deadlines are expected.

Physical Demands:

  • Prolonged periods of sitting at a desk and working on a computer
  • Frequent use of hands and fingers for typing, writing, and operating office equipment
  • Occasional standing, walking, bending, or reaching
  • Ability to lift and carry office materials up to approximately 20 pounds
  • Ability to communicate clearly, both verbally and in writing
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